The ultimate decision-making power in Evli Bank is vested in the General Meeting, at which shareholders participate in the steering and supervision of the company. General Meetings are held at least once a year. The Annual General Meeting (AGM) is held upon completion of the annual financial statements, at a place and on a date designated by the Board of Directors no later than the end of June. An extraordinary general meeting will be convened if needed.
Annual General Meeting of Shareholders 2019
The Annual general Meeting of Shareholders 2019 will be held on March 12, 2019 at the Helsinki Music Centre in Helsinki.
Matters within the shareholders’ decision-making power
Matters falling within the shareholders’ decision-making power are defined in the Articles of Association and in the Limited Liability Companies Act. The AGM decides on the following matters, among others:
- The adoption of the financial statements
- Decide on the use of profit shown on the adopted balance sheet
- Decide on the discharge of the members of the Board of Directors and the CEO from liability
- Decide on the remuneration of the members of the Board of Directors and the auditor
- Decide on the number of members of the Board of Directors
- Amendments to the Articles of Association and the raising of the share capital or the granting of the necessary authorization for that.
In addition, the AGM elects the members of the Board of Directors and auditors. The Annual General Meeting also deals with other possible issues, and the company's annual report and the auditor's report are presented.
Notice of the general meeting
A notice of a General Meeting and the Board of Directors’ proposals to the General Meeting are published on the company’s internet pages and in a stock exchange release at the earliest three months before the record date for the General Meeting and at the latest three weeks before the General Meeting, provided it is at least nine days before the record date for the General Meeting. The Board of Director can also decide to publish a notice of the General Meeting in one or more newspapers.
TDocuments related to a general meeting will be available for shareholders’ review on the corporate website at least three weeks prior to the meeting. The minutes of the general meeting including potential voting results and appendices relating to the resolutions of the general meeting will be made available for shareholders’ review on the corporate website within two weeks from the general meeting. In addition, the resolutions of the general meeting will be published as a stock exchange release immediately after the general meeting.
The right to participate in a General Meeting and to vote there requires that the shareholder has been entered, as required by the Act on the Book-Entry System, in the shareholder register maintained by Euroclear Finland no later than eight weekdays before the General Meeting (the record date for the General Meeting). Intending participants should register for the General Meeting in advance and not later than the deadline stated in the notice of the General Meeting. The deadline can be no earlier than ten days before the Meeting. Shareholders may participate in the Meeting themselves or through their authorized representative. The representative must present a letter of authorization or must otherwise reliably prove that he/she is entitled to represent the shareholder.
Shareholders can exercise their right to participate in a General Meeting and vote at a General Meeting personally or through an authorized representative. Each of the company’s A shares entitles the holder to twenty (20) votes, and each of the company’s B shares to one (1) vote at a General Meeting. If a shareholder’s shares have been entered in more than one book-entry account, the shareholder shall have the right to use a different representative for the shares of each book-entry account. The shareholder can vote in different ways for the different parts of his/her holding in voting rights. To be able to participate in a General Meeting and vote there, shareholders must be registered in the shareholder register maintained by Euroclear Finland.
Annual General Meetings
Updated: February 13, 2019